Google Workspace backup, your safety net for Gmail and Drive
Gmail, Drive and shared drives hold your whole business, but Google doesn’t keep a backup for you. We provide independent, automated protection so deleted email and files are never gone for good.
An employee leaves and deletes everything. You still get it back.
It’s a familiar story, someone leaves, and their Gmail and Drive get cleared out on the way. Google’s trash only holds deleted items for a limited time, so once that window passes the data is gone. With backup in place, every email and every file is fully recoverable, so a departure, an honest mistake or a bad day never costs you your business records.
Everything’s in the cloud now, so back the cloud up
Your business runs on Google Workspace, email in Gmail, documents and shared files in Drive, calendars and contacts tying it together. It’s convenient and always available, which makes it easy to assume the data is automatically safe. It isn’t.
Google keeps the Workspace service running. Keeping a recoverable copy of your data is your responsibility, that’s Google’s Shared Responsibility Model. Trash retention is typically limited to around 30 days, and tools like version history and Vault help with discovery but aren’t a complete backup. Accidental deletion, a departing employee, ransomware or a permission change can all lose data with no way back.
Project IT sets up independent, automated Google Workspace backup so your business data has a real safety net, separate from Google, encrypted, and quick to restore.
What’s protected
- Gmail, inbox, sent, archived mail and attachments
- Drive, files, folders and shared (team) drives
- Calendar, event data and calendar settings
- Contacts, user contacts and directory entries
- Automated daily backups, encrypted and offsite
- Restore a single email or an entire account
Every part of Google Workspace, protected
Backup runs automatically across the apps your team relies on every day.
Gmail
Full backup of inbox, sent items, archived mail, labels and attachments.
Drive
Files, folders and shared team drives, protected against deletion and overwrite.
Calendar
Event data and calendar metadata, kept recoverable alongside the rest of the account.
Contacts
User contact information and directory entries, backed up and easy to restore.
Google’s trash isn’t a backup
Google Workspace has a trash folder and version history, and Google Vault can help with retention and discovery, but none of these is a complete backup. Trash retention is typically limited to around 30 days, and once items are purged or that window passes, native tools can’t recover them.
A dedicated backup gives you an independent restore path: a separate, encrypted copy you control, with proper retention and fast, granular recovery.
“Trash retention is typically limited to around 30 days, after that, native recovery options run out.”
– Google Workspace data protection guidanceGoogle Workspace backup FAQs
Google keeps the Workspace service running and protects its own infrastructure, but it doesn’t keep a recoverable backup of your individual data. Under Google’s Shared Responsibility Model, protecting your content is your responsibility, which is why an independent backup matters.
The trash only holds deleted items for a limited time, typically around 30 days, and anything purged before then is gone immediately. It’s a convenience feature, not a backup. A dedicated backup keeps your data recoverable well beyond that window.
Without backup, once the account is removed and the trash window passes, that person’s Gmail and Drive data can be permanently lost. With backup in place, their email and files stay fully recoverable, so you keep every business record regardless of staff changes.
Recovery is granular and fast, from a single deleted email or file through to an entire Drive or account. Point-in-time restore means you can recover exactly what was lost without overwriting data that’s still good.
Backup is billed per user, per month, predictable and easy to budget. We’ll confirm the exact rate based on the number of users. For Project IT managed service clients it sits naturally alongside ongoing support; talk to us for a quote.
On Microsoft 365 instead?
We provide the same independent, automated backup for Exchange, OneDrive, SharePoint and Teams.
Don’t assume the cloud is a backup
Let’s get independent backup in place for your Google Workspace environment, so a deletion, a departure or an attack never costs you your data.
